6-month contract with potential for full-time conversion
Vancouver, BC (Hybrid, Minimum 3 days in office per week)
Our client is a leading organization committed to the growth of Canadian businesses, the enhancement of digital skills among the workforce, and making a positive impact nationwide. They are dedicated to harnessing technology to improve health, address climate change, and boost economic productivity. With a deep commitment to diversity, they strive for an inclusive culture where everyone is welcome and has the opportunity to develop professionally.
As the cornerstone of executive support and operations coordination, this role is critical to streamlining the CEO’s schedule and responsibilities. Reporting to the Director of Operations and working closely with the CEO, you will ensure that the CEO’s daily schedule and commitments are well-organized.
We are seeking a candidate who takes pleasure in creating order and efficiency for others, has a talent for maintaining a clean and organized office environment, and is eager to play a significant part in the flawless execution of both internal company events and external business affairs. This role will contribute to the smooth operation of a dynamic workplace, making a meaningful impact on the team’s daily operations and overall mission.
- Competitive contract rate, commensurate with skills and experience.
- Flexible hybrid working schedule (3 days in the downtown Vancouver office) supporting work-life balance.
- Access to LinkedIn Learning library, offering a wide range of personal and professional development courses.
- Participation in company gatherings, lunch & learns, and social gatherings to foster a strong sense of community and team bonding.
- Opportunity for full-time employment with a comprehensive benefits package.
- Managing and optimizing the CEO’s calendar for meetings, presentations, and conferences.
- Supporting travel logistics, aligning with the CEO’s preferences and efficiency.
- Serving as the primary contact for scheduling and the backup for the Executive Assistant and Project Lead regarding management of the CEO’s email for urgent matters.
- Providing administrative support, including booking meetings and handling AV as needed.
- Processing the CEO’s expense reporting with accuracy and timeliness.
- Working with the Director of Operations, supporting all elements of building an effective, productive, and efficient work/meeting space for the team.
- Supporting internal and external events, collaborating with the membership team.
- Collaborating internally to support the execution of various company events, both internal and external.
- Handling event logistics, including venue coordination, catering orders, and attendee check-in.
- Proven experience in executive support and/or operations coordination.
- Ability to work effectively in a fast-paced and dynamic environment.
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office and other digital tools.
- Excellent communication and relationship-building abilities.
- Adaptive learner, open to continuous professional development.
- $31.25 – 33.65/hour