Accounting Specialist

Delta, BC (Remote location, car recommended)

(Hybrid – 4 days in-office, 1 from home)

THE OPPORTUNITY:

We are seeking an Accounting Specialist to lead and manage all aspects of Accounts Receivable (AR), including customer payments, collections, and minimizing AR days outstanding. In this role, you will develop collections strategies, maintain efficient billing and collections processes, and provide accurate AR reporting to support financial health. Additionally, you will oversee bank reconciliations, Accounts Payable (AP), and month-end reporting, ensuring financial records are accurate and up to date. Your attention to detail, problem-solving abilities, and proactive communication will be key in optimizing cash flow, resolving discrepancies, and supporting organizational growth.

PERKS:

• Health & Dental Benefits
• Health Spending Account (HSA)
• Life & ADD Insurance
• Virtual Healthcare & EAP

YOUR DAY-TO-DAY:

• Accounts Receivable & Collections Management
  • Ensuring customer invoices are being accurately generated, processed, and posted in a timely manner.
  • Monitoring AR aging reports and working to resolve discrepancies between billing and payments.
  • Conducting regular follow-ups on overdue accounts, including sending reminders, making calls, and negotiating payment arrangements.
  • Addressing customer disputes and escalating issues as needed, striving for mutually beneficial resolutions.
  • Developing and implementing strategies to streamline AR processes and minimize days outstanding.

• Accounts Payable Management
  • Entering vendor invoices accurately into the system.
  • Processing weekly cheque runs.
  • Preparing semi-monthly contractor payments.
  • Providing regular updates on vendor payment statuses.

• Bank Reconciliation
  • Performing reconciliations for 5+ bank accounts in CAD and USD, ensuring accuracy and timeliness.

• Financial Record Reconciliations & Reporting
  • Maintaining prepaid expense records and assisting with the exception reporting process.
  • Conducting month-end account reconciliations and supporting month-end closing tasks.
  • Preparing monthly financial reports.
  • Performing other maintenance and reconciliation tasks as assigned.

• KPI Scorecard Reporting
  • Generating weekly scorecard reports and providing financial data analysis support.

REQUIRED QUALIFICATIONS:

• Degree or diploma in accounting, finance, or a related field.
• 3-5 years of experience managing accounts receivable and collections in a high-volume setting.
• Intermediate to advanced knowledge of QuickBooks for handling AP, AR, and financial processes.
• Advanced proficiency in Excel for reporting, analysis, and reconciliation.
• Ability to assess AR aging reports, identify trends, and recommend process improvements.
• Ensures accuracy in AR management, payment posting, and account reconciliation.
• Skilled at resolving customer disputes and managing complex collections cases professionally.
• Strong verbal and written communication skills, particularly in collections-related interactions.
• Solid understanding of fundamental accounting principles and best practices.
• Capable of managing tasks efficiently and meeting deadlines with minimal supervision.
• Proactively contributes to process improvements and operational efficiencies.
• Fluency in French is an asset.

COMPENSATION:

• $55,000 – $70,000, annually.